Terms of Service


1  These terms

1.1 ImpactXchange, ImpactXchange.co, IX (hereafter “ImpactXchange) is a marketplace that allows users to offer, sell and buy Introductory services (“Products”). These terms and conditions govern your use of our website (our “Platform”).

1.2 We are a platform for the buying and selling of services to Third Sector Organisations. We charge a fee to users of our platform, which forms a transaction fee to Buyers, and a tiered commission based fee to Sellers of these services.

1.3 Please read these terms carefully before you submit any order on our Platform. These terms tell you who we are, the conditions on which you may be a seller or a buyer on our Platform, what to do if there is a problem, and other important information. If you think that there is a mistake in these terms or require any changes, please contact us to discuss.

1.4 By using our Platform, you agree to these terms. If you are using our Platform as a representative of an entity, you are agreeing to these terms on behalf of that entity.

2  Information about us and how to contact us

2.1 We are NGOexchange Limited, a company incorporated and registered in England and Wales, trading as ImpactXchange, ImpactXchange.co with company number 11081653, having its registered office at 7 Laureate Industrial Estate, Newmarket, CB8 0AP, United Kingdom.

2.2 We are the data controller in relation to our Platform and are responsible for your personal data. Please see Clause 13 and our privacy policy which is available at https://www.impactxchange.co/privacy-policy/ for information about what personal data we collect and what we do with it. It is important that you read our privacy policy, which may be updated from time to time, and understand how we use your information and the rights that you have about your information.

2.3 For any questions or problems relating to our Platform, our Products or these terms, you can email us at info@impactxchange.co or use chat on our website.

2.4 If we have to contact you, we will do so by telephone or by writing to you at the email address or postal address you provided to us.

2.5 When we use the words “writing” or “written” in these terms, this includes emails.

3  Contracts for sale

3.1 We are a marketplace that allows users to offer, sell and buy Products. The actual contract for sale of Products is directly between the seller and the buyer. We are not liable to any person in relation to an offer for sale, sale, or purchase of any Product listed on our Platform. We are not responsible for the enforcement of any contractual obligations between any buyer and any seller.

3.2 We have no control over and we do not guarantee the existence, quality, safety or legality of the items offered or advertised on our Platform, the accuracy, completeness or truth of any content or listings posted by users, the credit worthiness of any user, the ability of sellers to sell or buyers to buy, or that a particular buyer and seller will complete a particular transaction.

3.3 We are not involved in any transaction between a buyer and a seller on our Platform save that we facilitate a marketplace for buyers and sellers and process payments on behalf of sellers.

3.4 We are not an agent of any Buyer or Seller.

3.5 We may (at our discretion but are not obliged to) check, audit or monitor the information contained in listings, comments and/or reviews posted by users.

3.6 A buyer may place orders on the Platform as instructed on our Platform. A seller’s acceptance of a buyer’s order will take place when they email the buyer to accept it, at which point a contract will come into existence between the seller and the buyer.

3.7 We will assign an order number to each order. Please tell us the order number whenever you contact us about your order.

4  Terms and conditions for sale

4.1 If you list an item on our Platform, you agree to comply with our rules for listing, content policies and selling practices from time to time in force. You are responsible for the accuracy, completeness and truth of the content of the listing and the Product offered. We reserve the right to modify, suspend or delete any listing that violates our rules, policies and practices, or to improve user experience.

4.2 We have full discretion in determining the appearance, placement and order of listings in search and browse results. The factors we may consider in making such a determination may include the buyer and seller’s respective location, the search terms used, and the buyer and seller’s respective history on the Platform.

4.3 All sellers on the Platform must clearly state the terms and conditions of sale (“Seller’s Terms“) in their listings, including the following information:

(a) forms of accepted payment;

(b) taxes and applicable government imposed fees (if any);

(c) shipping method, costs and expected time;

4.4 You are responsible in keeping any content and information posted accurate and up to date. You should delete any listings that are no longer available.

4.5 You must comply with all applicable laws and regulations in providing, delivering or rendering the Products that you offer or sell.

4.6 For the avoidance of doubt ALL taxes should be dealt with by the Seller in accordance with local tax laws. ImpactXchange is not responsible for any tax of any Seller or Buyer using the platform.

5 Terms and conditions for purchase

5.1 Any Buyer using our platform is assumed to be an organization such as a charity or a company. This Platform shall not be used by private individuals.

5.2 All Buyers are expected to provide evidence of their status in advance of using our Platform

5.3 When purchasing a Product, you agree to comply with our applicable rules and policies from time to time in force. You are responsible for reading the full listing before committing to buy or making a bid for any Product.

5.4 Where no work has been done either Party can cancel giving 24 hours notice to the other Party. Where some work has already been done it is for the Parties to determine the resolution of the matter.

5.5 You enter into a legally binding contract to buy a Product when you commit to buy a Product, your order for a Product is accepted, or if you have the winning bid for a Product (or your bid for a Product is otherwise accepted).

6  Content

6.1 When providing content on or to our Platform, you grant us a non-exclusive, worldwide, perpetual, irrevocable, royalty-free, sub-licensable right to use, reproduce, process, adapt, modify, publish, display and distribute such content for the purposes of providing the Products to you and the promotion of our Platform.

6.2 For all content that you provide, you warrant that:

(a) the content is accurate, up to date and not misleading;

(b) you own or otherwise control all necessary rights to meet your obligations under these terms regarding such content; and

(c) the use of such content does not and will not infringe any intellectual property rights of any third party.

6.3 While we try to offer reliable information, we do not promise that any content or information provided on our Platform will be accurate, complete, up to date or always available. If and where we offer catalogs of listings, such catalogs may include product images, descriptions and specifications provided by users or other third parties.

6.4 If you are buying Products, you agree that we are not responsible for examining or warranting any listings provided by any users. If you are selling Products, it is your responsibility to review the content of your listings for accuracy.

6.5 We do not take any responsibility, nor do we assume any liability, for any content provided by you or any third party. You agree not to hold us liable for any inaccurate or misleading content.

7  Buyer’s rights to make changes

If a buyer wishes to make a change to the Product he has ordered, please contact the seller. The seller has full discretion whether or not to accept the changes. The seller will let the buyer know about any changes to the price of the product, the timing of supply or anything else which would be necessary as a result of the requested change and ask the buyer to confirm whether he wishes to go ahead with the change. If the seller cannot make the change or the consequences of making the change are unacceptable to the buyer, the buyer may request to end the contract (see Clause 9 – A buyer’s rights to end the contract).

8  A seller’s rights to make changes

8.1 Sellers may make minor changes to their Products from time to time in order to

(a) reflect changes in relevant laws and regulatory requirements; and

(b) implement minor technical adjustments and improvements, for example to address a security threat. These changes will not affect a buyer’s use of the Product.

8.2 If a seller makes significant changes to their Products or the Seller’s Terms for the Products, the seller will notify the buyer prior to the changes take effect. If the buyer does not accept the changes, the buyer may contact the seller to end the contract before the changes take effect and receive a refund for any Products paid for but not received.

9  A buyer’s rights to end the contract

9.1 If a buyer becomes aware of any defect in all or part of the Products performed:

(a) the buyer must give notice in writing to the seller;

(b) where the Products reported are found to be defective the seller will, at its option, re-perform the services or refund the price of such defective Products in full.

9.2 If a buyer is ending a contract for a reason set out below the contract will end immediately, the seller will refund the buyer in full for any Products which has not been provided and the buyer may also be entitled to compensation:

(a) the seller has told the buyer about an upcoming change to the Product or the Seller’s Terms for the Product, which the buyer does not agree to (see Clause 8.2);

(b) the seller has told the buyer about an error in the price or description of the Product ordered and the buyer does not wish to proceed;

(c) there is a risk that supply of the Products may be significantly delayed because of events outside the seller’s control; or

(d) the seller has suspended supply of the Products for technical reasons, or notifies the buyer that the seller is going to suspend them for technical reasons, in each case for a period of more than one (1) week.

9.3 Even if a seller is not at fault, a buyer can still end the contract before it is completed (i.e. when the seller has finished providing the services and the buyer has paid for them) by giving notice in writing to the seller, provided that the buyer will pay reasonable compensation for the net costs the seller will incur as a result of ending the contract. In such case, the contract will end immediately. The seller will refund any advance payment the buyer has made for Products which will not be provided to the buyer.

9.4 To end the contract with a seller, select the relevant option in your account, or email our customer services at info@impactxchange.co.

9.5 If a buyer ends the contract with a seller, the seller will refund the buyer the price the buyer paid for the Products, but the seller may deduct from the refund the price for the part of services already provided (up to the time the buyer informs the seller that the buyer is ending the contract with the seller) in proportion to the full price of the services.

9.6 If a refund is due, a seller must make the refund to the buyer as soon as possible.

10  A seller’s rights to end the contract

10.1 A seller may end the contract for a Product at any time by writing to a buyer if:

(a) the buyer does not, within a reasonable time, allow the seller access to the buyer’s premises to supply the services; or

10.2 If the seller ends the contract in the situations set out in Clause 10.1 the seller will refund any money the buyer has paid in advance for Products that have not been provided, but the seller may deduct or charge reasonable compensation for the net costs the seller will incur as a result of the buyer breaking the contract.

11  Price and payment

11.1 The price of the Product (which includes VAT) will be the price indicated on the order pages when a buyer places his order. Each seller must take all reasonable care to ensure that the price of the Product advised is correct.

11.2 If the rate of VAT changes between the date of placing an order and the date the Product is supplied, we will adjust the rate of VAT that you pay, unless you have already paid for the Product in full before the change in the rate of VAT takes effect.

11.3 It is always possible that, despite best efforts by the seller, some Products may be incorrectly priced on the Platform. If the correct price for the Product at a buyer’s order date is less than the price stated to the buyer, the seller will charge the lower amount; but if it’s higher than the price stated to the buyer, the seller will contact the buyer for instructions before accepting the buyer’s order.

11.4 A buyer must pay for the Products by such time and in such manner as specified in the Seller’s Terms.

11.5 If a buyer thinks an invoice is wrong please contact the seller promptly to let them know.

12  Fees payable to ImpactXchange

12.1 Where the Seller is charging for the Product the Buyer must pay a 15% transaction fee to ImpactXchange for each purchase made through the platform.

12.2 Where the Seller is providing a free Product no transaction fee is payable by the Buyer. For clarity this would include where a Seller is offering free services to organisations through our platform

12.3 ImpactXchange is paid by way of commission taken from transactions made on our platform. Such amounts are automatically taken from the gross fee paid through our platform.

12.4 ImpactXchange will deduct a commission from the gross fee paid to the Seller. This will be done automatically, with the remainder of the fee being transferred directly to the Seller once the Product has been completed. Product will be determined to be completed when the Buyer verifies they are satisfied by selecting ‘Completed’ on the ImpactXchange platform.  Seller will receive funds net of commissions from 3 to 5 working days from verification by the Buyer.

12.5 The amount of the commission will depend on two factors: 1) the Seller’s level, and 2) the size of the transaction. % commission amounts are indicated below:

LEVEL 0-100 USD 101-1000 USD 1000-2000 USD More than 2000 USD
0 12 12 11 10
1 11 11 10 9
2 10 10 9 8
3 9 9 8 7

12.6 The Seller’s Level is determined by ImpactXchange and is based on sales performance on our platform. After a Seller has sold $100 of Products in 1 month and maintained above 80% user rating they move to Level 1 seller. After a Seller has sold $500 of Products in 1 month and maintained above 85% user rating they move to Level 2 seller. Level 3 seller is a special designation determined by ImpactXchange and is not based on set terms. Seller stats are checked automatically once a month.

12.7 The maximum amount for any one transaction is 10,000 USD.

12.8 Additional work or services can be offered by the Seller in addition to the Product purchased, but the commission figure is still applicable. All such additional Products shall be requested through the platform.

12.9 For the avoidance of doubt exchange rates shall be those found in OpenExchangeRates.org from time-to-time.

13  Paying sellers directly

13.1 Buyers shall not pay for Products offered on our platform directly to the Sellers. ImpactXchange will have the discretion to remove Buyers from the platform if such activity persists.

13.2 Sellers shall not take payment from Buyers directly. Buyers should be redirected to the platform.  ImpactXchange will have the right to remove Sellers from the Platform if such activity persists.

14  Featured Listing

14.1 Subject to the discretion of ImpactXchange from time-to-time, the Seller will be able to purchase a featured listing on the Platform.

14.2 The price and nature of such improved listing can change from time-to-time but currently a Seller can pay an addition 5 USD to have their services featured for 7 days on the website home page or on the category or sub-category pages. Further information should be sought from ImpactXchange.

15  Our responsibility for loss or damage suffered by you

15.1 Subject to Clause 15.2:

(a) all warranties, conditions, or terms relating to fitness for purpose, quality, or condition of the Products, whether express or implied by statute or common law or otherwise, are expressly excluded;

(b) we shall not be liable to you (whether in contract, tort or otherwise) for any loss of profit or any indirect or consequential loss arising from or in connection with the provision of the Products; and

(c) our total liability to you for all losses arising from or in connection with the use of the Platform shall be limited to the price of the relevant Products sold to you on our Platform.

15.2 Nothing in these terms will limit or exclude our liability for:

(a) death or personal injury caused by our negligence, or the negligence of our employees, agents or subcontractors (where applicable);

(b) fraud or fraudulent misrepresentation; or

(c) any matter in respect of which it would be unlawful for us to exclude or restrict liability.

16 Use of your personal information

16.1 When you register or otherwise use our Platform, you provide us with personal data which is collected and used in accordance with the terms of our privacy policy which is accessible at https://www.impactxchange.com/privacy-policy/. It is important that you read our privacy policy, which may be updated from time to time, and understand how we use your information and the rights that you have about your information.

16.2 In the event you process personal data relating to a buyer or a seller for the purpose of effecting a transaction or otherwise using the Platform, you confirm and undertake that you will only process such personal data for the sole purpose of participating in the marketplace on the Platform and (where applicable) to supply the Products to buyers and you will apply all adequate technical and organisational measures to keep such personal data secure.

17  Entire agreement

17.1 These terms constitute the entire agreement between any user and us in relation to the use of the Platform. These terms supersede and extinguish all other agreements, promises, assurances, warranties, representations and understandings between any user and us, whether written or oral, in relation to the use of the Platform.

17.2 You acknowledge that you will have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these terms.

18  Other important terms

18.1 We may transfer our rights and obligations under these terms to another organisation. We will contact you to let you know if we plan to do this. If you do not wish to continue the contract with the transferee, you may contact us to end the contract within one (1) calendar month of us informing you of the proposed transfer and we will refund you any payments you have made in advance for Products not provided.

18.2 You may only transfer your rights or your obligations under these terms to another person if we agree to this in writing.

18.3 If a court finds part of this contract illegal, the rest will continue in force. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

18.4 Even if we delay in enforcing this contract, we can still enforce it later. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date. For example, if you miss a payment and we do not chase you but we continue to provide the Products, we can still require you to make the payment at a later date.

19  Governing law and jurisdiction

19.1 These terms and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.

19.2 Each Party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these terms or their subject matter or formation (including non-contractual disputes or claims).

Last updated: 29 May 2018